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Defence & Government2018HQ Telangana & Andhra Sub Area (TASA), Indian Army

MIMS: procure-to-pay for ECHS medicines, launched with HQ TASA in 2018

In shortMIMS, the Medicine Inventory Management System, automated how ECHS polyclinics under HQ TASA indent, approve, procure and distribute medicines, with online financial concurrence from the Controller of Defence Accounts. Launched in June 2018, it was reported as the first of its kind in the country, and the GOC felicitated the Intellobots team that built it.

system of its kind in the country
First
system of its kind in the countrySource (opens in a new tab)
launched by the GOC, TASA
Jun 2018
launched by the GOC, TASASource (opens in a new tab)
demand → approval → procurement → distribution → concurrence
End to end
demand → approval → procurement → distribution → concurrence
beneficiaries the systems are built to scale to
52 lakh+
beneficiaries the systems are built to scale toSource (opens in a new tab)

Figures link to the published report they come from. Targets are labelled as targets.

The challenge

What wasn't working

Medicines are the largest recurring need of any polyclinic. Demands were raised on paper, amended by hand and carried through several offices for approval, procurement and financial concurrence. That made it slow to restock, hard to see what each clinic actually held, and difficult to audit where money and stock went.

What we built

The solution

One procure-to-pay workflow from the polyclinic to the accounts office. A polyclinic creates a demand, amends it if needs change and sends it for approval online. Approved demands move through procurement and distribution with every step recorded. Financial concurrence happens in the system, so the Controller of Defence Accounts sees the same record as the clinic. An online audit module for the CDA was designed in as the next step.

Impact

What changed

  • Launched in June 2018 by Major General N Srinivas Rao, GOC TASA, and reported as the first system of its kind in the country
  • Complete automation of indenting, procurement and distribution of medicines for TASA's polyclinics
  • Online financial concurrence with the Controller of Defence Accounts, Secunderabad
  • The GOC felicitated the Intellobots team who developed the software at the launch

Where this fits

Three systems, one programme for HQ TASA.

Three systems Intellobots built for the Indian Army's HQ TASA, told as one journey: a veteran, a clinic, a medicine and a commander.

  1. 01 · Book

    A veteran books a doctor from home.

    The ECHS appointment app, built by Intellobots for HQ TASA, launched on Army Day 2018. Ex-servicemen and their families pick a polyclinic and a slot online instead of travelling to stand in line, then rate the visit afterwards.

  2. 02 · Polyclinics

    Sixteen polyclinics, one booking system.

    Appointments flow to 16 ECHS polyclinics across Telangana and Andhra Pradesh, so each clinic sees its day before it starts, and headquarters sees every clinic.

  3. 03 · Medicines

    Medicine indents run end to end.

    MIMS, reported as the first system of its kind in India, carries each medicine indent through approval, procurement and distribution, with online financial concurrence from the Controller of Defence Accounts (CDA).

  4. 04 · TEMIS

    Command gets one live picture.

    TEMIS, the TASA ECHS Management Information System, pulls appointments and medicines into live dashboards, so commanders act on data instead of paperwork. It was reported as likely to be adopted pan-India, for 52 lakh+ ECHS beneficiaries.

MIMS would bring in revolutionary changes in the medicine procurement in ECHS.
Major General N Srinivas Rao, GOC, Telangana & Andhra Sub Area, as reported by UNI · Read the report

  1. Early 2018

    Build

    Developed with support and guidance from the CDA Secunderabad, CDA IT and the Senior Executive Medical and Dental Officers.

  2. Jun 2018

    Launch

    Rolled out to TASA's polyclinics; Col Anil Kumar NR, Director ECHS, walked stakeholders through the system.

  3. Aug 2018

    Army HQ review

    Briefed to the DG Information Systems alongside the appointment system.

Press

Independent coverage of this work. Links open the original articles.

  1. UNI (via M3 India)
    TASA launches MIMS for ECHS (opens in a new tab)
  2. Deccan Chronicle
    ECHS launches new inventory system (opens in a new tab)
  3. Deccan Chronicle
    Lt General visits Telangana, Andhra Pradesh sub-area (opens in a new tab)
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